Starting a background check policy

For further questions, we invite candidates to contact Human Resources Talent Acquisition unit at Academic freedom and the expression of free speech are critically important to the life of the academy. Findings arising from the expression of academic freedom or First Amendment rights will be reviewed according to the importance of those values within the academic community.

Other convictions will be reviewed based on the factors defined for assessing all findings see question 8.

What does a basic background check include?

Finalists for positions must authorize the university to conduct background checks. The finalist will receive email notification of the background check requirement and will be provided with authorization and disclosure forms. The finalist is asked to provide identifying information, including other names used, Social Security Number and birthdate, driver license number, all addresses for the prior 7 years, and conviction history.

Unfortunately, no. Candidates for employment who fail to participate fully or who provide inaccurate information in a background check will be eliminated from consideration for the position.

Background Check FAQ

Candidates may decline to authorize a background check; in such cases, no background check will be performed, but the candidate will not be considered further. Background checks are typically completed within three business days. Some jurisdictions, particularly on the East Coast, may require additional time.

Candidates who have lived internationally may require an international check, depending on the duration and purpose of their travel e. International checks take additional time to process. Hiring authorities and departmental HR contacts are notified by email when finalists have successfully completed the background check process. You can contact the departmental HR contact for an update.

Your Guide to Creating a Background Check Policy - Validity Screening Solutions

Human Resources is charged with the initial evaluation of findings in order to ensure that decisions about findings are made consistently and are based on defensible, job-related analysis, and take into account the nature and context of the offense. If findings are present, the background report will be reviewed by Human Resources based on the criteria outlined in question 8.

Human Resources will notify the finalist of a finding pre-adverse action notification , including providing access to the complete report and advising the finalist of their rights under the FCRA. Human Resources will also ask the finalist to confirm that the report pertains to them and invite the finalist to provide any additional information for consideration.

Following this step, Human Resources will make an initial determination as to whether the finding is sufficiently job-related to seek next-level evaluation. If Human Resources has insufficient information about the position requirements to make this determination, they will seek additional information from the hiring unit. The recommendation will include whether disqualification from that specific job is warranted, based on application of the criteria mentioned above.

Information gathered as a result of background screening is considered sensitive, and disclosure is restricted to those individuals who need the information in order to perform their job duties. For current employees, changes in employment initiated by the employee e. The university also retains the right to conduct relevant background checks of current employees when it has reasonable grounds to do so. Some examples include:. Information discovered during a background check may serve as the basis for discipline against a current employee.

The background screening check of a candidate who also is a current employee may impact the current employee's employment, particularly absent full self-disclosure. If a current employee has recently had a background check and is being considered for a secondary or supplemental assignment designated as requiring a background check, the findings of the check will be reviewed for relevance to the secondary or supplemental assignment.

P: F: UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. The employer has to give any one who comes in contact with the information of the applicant a code of conduct.

The company has to go through an audit to make sure they are complying and protecting the data. Since the onset of the financial crisis of — , the level of fraud has almost doubled and some experts have predicted that it will escalate further. It is the responsibility of the employer to treat all personal information collected from the employee as confidential information and to limit the access to this information within the organization. The employer cannot retain the personal information from the applicant and have to have protective measures just in case there is data breaching.

The employer have to give the applicant the opportunity to access their personal information. Dutch Data Protection Authority must be notified of the background check.

The responsibility of the employer is to collect necessary information and to protect it so only certain people in the organization could access it. The applicant have to receive a copy of the background check so the applicant could have an opportunity to make sure if the information in the background check is correct. The employer could not keep the personal information more than they need to. The employer must obtain consent from the applicant granting approval of the background check.

Most notably, the Fair Credit Reporting Act FCRA regulates the use of consumer reports which it defines as information collected and reported by third party agencies as it pertains to adverse decisions, notification to the applicant, and destruction and safekeeping of records. If a consumer report is used as a factor in an adverse hiring decision, the applicant must be presented with a "pre-adverse action disclosure," a copy of the FCRA summary of rights, and a "notification of adverse action letter.

Individuals must also consent in order for the employer to obtain a credit report. Title XLV, section Employers use disclosed information from past employers when a background check does not provide enough information on the employee. Employers have to be verify that the information disclosed to them is true because if it is false the employer will be violating the civil rights of the employee. The Brazilian legal system prohibits discrimination against people.

Many people consider background checks to be discriminatory. There are a variety of types of investigative searches that can be used by potential employers. Many commercial sites will offer specific searches to employers for a fee. Services like these will actually perform the checks, supply the company with adverse action letters, and ensure compliance throughout the process.

Obtaining Consent for Background Checks

It is important to be selective about which pre-employment screening agency one uses. A legitimate company will maintain a background check policy and will explain the process. Many employers choose to search the most common records such as criminal records, driving records, and education verification. Other searches such as sex offender registry , credential verification, skills assessment, reference checks, credit reports and Patriot Act searches are becoming increasingly common. This can increase over the years.

Companies that fail to use an FCRA compliant company may face legal issues due to the complexity of the law. Database searches, as opposed to source records searches search of actual county courthouse records , are notoriously inaccurate, contain incomplete or outdated information, and should only be used as an added safety net when conducting a background check. Failure by employers to follow FCRA guidelines can result in hefty penalties.

Is screening current employees a good idea?

In the United States, the employer could use criminal records as verification as long as the employer does not discriminate based on race, color, religion, sex or national origin, as analyzed under the disparate treatment and disparate impact frameworks. These "third party" background checking agencies cannot guarantee the accuracy of their information, thus many of them have incomplete records or inaccurate records.

The only way to conduct an accurate background check is to go directly through the state. Most times using the state of choice is much cheaper than using a "third party" agency. Many websites offer the "instant" background check, which will search a compilation of databases containing public information for a fee.

These "instant" searches originate from a variety of sources, from statewide court and corrections records to law enforcement records which usually stem from county or metro law enforcement offices. There are also other database-type criminal searches, such as statewide repositories and the national crime file. A commonly used criminal search by employers who outsource is the county criminal search.

Employers could use social media as tool to background check an applicant. An employer could check the applicant's Facebook, Twitter, and LinkedIn to check how the applicant behaves outside of work. Employers may investigate past employment to verify position and salary information. More intensive checks can involve interviews with anybody that knew or previously knew the applicant—such as teachers, friends, coworkers, neighbors, and family members; however, extensive hearsay investigations in background checks can expose companies to lawsuits.

Past employment and personal reference verifications are moving toward standardization with most companies in order to avoid expensive litigation. These usually range from simple verbal confirmations of past employment and timeframe to deeper, such as discussions about performance, activities and accomplishments, and relations with others. The past experiences and the companies which have provided these experiences are also verified and researched upon to detect frauds.

A fraudulent SSN may be indicative of identity theft , insufficient citizenship , or concealment of a "past life".


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